Organisational Structure and Office Bearers.

The Organisation shall have three organs, General Meeting, Board of Directors, and the Secretariat.

General meeting

This meeting will be the highest decision making organ in the Country. Will meet annually and attended by a maximum of forty members. Will receive annual programmatic and financial report, choose leaders and decide on priorities for the next programmatic year. Will adopt new ordinary members, amend constitution and dissolve the Organisation. Shall be presided by its President. The Extra Ordinary General Meeting can be called upon resolution by the board of Directors or by a petition of Three quarters of ordinary members.

 Patronage

Patron

The Organisation shall have the patron/ matron. Shall be a person of impeccable integrity. Shall be guardian of the Organisation.

Assistant Patron

Shall assist the Patron/Matron on his/her duties and assume his/her position in his/her absence.

Board of Directors

This is the second highest decision making body in the country. Shall be presided by the Chapter president. Shall be held after every four month. Shall be monitoring and evaluating the implementation of the organisation’s programmes. Shall prepare terms of reference for the Programme officer. Shall hire and fire the employees of the Organisation as per the laws of the country of operation. Shall be responsible for fundraising for the Organisation. Shall be attended by the President, Vice President, Secretary General, Deputy secretary general, Programme Officer and Part time accountant. The part time accountant shall have no voting right in the meeting. They shall suggest the name of the Patron/ Matron to the General Meeting. They shall approach the patron/ matron on organizational matters as and when needed.

President

He/ She shall be the head of the Organisation. Shall preside on all organizational meetings. Shall authorize all expenditures on quarterly basis or otherwise decided. Shall be the chief spokes person of the Organisation. Shall be the President of Tanzania chapter.

Vice President

Shall assist the President on his/her duties and assume his/her position in his/her absence.

Secretary General

Shall be the overall in charge of operations of the secretariat. Shall report to the General Meeting on programmes of the Organisation. Shall be the secretary to board and General Meetings. Shall over see organisation’s expenditures as authorized by the President.

Deputy Secretary General

Shall assist the Secretary General on his/her duties and assume his/her position in his/her absence.

Programme Officer

This is the overall in charge of the day to day running of the Organisation. Shall prepare and implement programmes as per the strategic plan. Shall attend meetings and create networks. Shall ensure that the Organisation meets its targets. Shall report to the Secretary general of the Organisation. In collaboration with the Secretary general, shall call and prepare for all organizational meetings.

Secretariat

This is the machinery of the Organisation. Shall be headed by the Programme officer under the Secretary General. Shall be formed by programme officer, part time accountant, administrative secretary and auxiliary officials.

Programme Officer

This is the overall in charge of the day-to-day running of the Organisation as explained in 5.4.3

Accountant (Part time)

Will handle all the financial records of the Organisation and advises the Organisation, professionally, on financial management. Shall advise the Organisation on fundraising opportunities. Shall prepared financial reports for the board and annual General meetings. Shall work under the Programme officer.

Administrative Secretary

Shall assist the Programme officer in typing, office filling, appointments taking and keeping and the general office house keeping. Shall be responsible to the Programme officer.

Auxiliary Officials.

These are officials who will be enrolled from time to time to supplement the work of the secretariat. They will be professionals of various cadre, consultants and volunteers who will be enrolled for a certain period of time.